Production Management


Production Meeting Guidelines

Tips on how to run a Production Meeting including what should be discussed, who should be there, and forms for minutes and to-do lists.

PM Meeting Guidelines.doc


Lots of production management and AD scheduling software are out there (free and otherwise), often integrated with screeningwriting software (so your one-lines are generated semi-automatically) — here’s a couple of popular ones:

MOVIE MAGIC: for many years the industry standard — from Write Brothers

CELTX: a newer one that includes lotsa add-on apps for multi-media, storyboarding, etc.


There are THOUSANDS of free forms on line, covering just about EVERYTHING you could imagine: deal memos, budgets, cost reports, contracts… here’s a good site that has a good selection of free ones (588 of ’em):


Pre-Production Guide for Production Managers

Very thorough guide to Pre-Production including meetings, budgets, insurance, casting, crewing, locations, scheduling, grants, and equipment.


Prep and Wrap Sched Template 2011

Combines check-list from above with sched – more concise – recommended

Prep & Wrap Sched Template 2011.xls

Prod Sched Daily Template

Another option for above

Prod Sched Daily Template 2011.docx

Crew List 2011 Template


Crew List 2011 Template.xls

Day out of Days (DooD) Crew

Tracks who is working on which day – important for student productions to track your crew dailies inn particular

DooD Crew 2011 Template.xls

Getting Donations for your Film

A sample template and advice on getting food, locations, and other materials donated by local businesses.

Student Film Donation Flyer.doc

Crew 2011  Deal Memo 1

An editable document for agreements between you and contractors or crew members.

Crew Deal memo 2011 Template.doc

Crew Deal Memo 2

An editable document for agreements between you and contractors or crew members.

Deal Memo Contractor.doc

Prep Schedule Template

An editable template with instructions for creating an effective Prep Schedule for your production.


Production Forms Folder

This zip folder contains all the contracts and forms you will need for cast, crew, locations, rights, writer’s deals, etc. for every aspect of your production.  Also contains glossaries of film and theatrical terminology.

Ontario Tax Credit Folder

This zip folder contains everything you need to apply for the Ontario Film and Television Tax Credit including Guidelines, Authorization Forms, and Eligible Labour Calculator.

Ontario Tax

Ontario Film and Television Tax Credit Information

This PDF document outlines the OFTTC program, who is eligible, the amount of tax credit, and contact information.

Ontario Film and Television Tax Credit INFO.pdf

Ontario Media Development Centre Information

This PDF outlines the purpose and value of the OMDC location database for students and productions in Ontario.

Ontario Media Development Centre.pdf

Budget Template

Standard film budget template.

Budget Template.xls

Telefilm Budget Template

Telefilm Canada’s film budget template with top-sheets and summaries.


Unionville Insurance Outline

Unionville Insurance.doc

Unionville Insurance Receipt

Unionville Insurance Receipt.doc